United Nations Office at Nairobi (UNON)
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP),the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). The post is located in the Facilities Management and Transport Section (FMTS) of UNON, Nairobi duty station.
The section oversees the maintenance services (i.e. mechanical, electrical, cleaning, waste management and landscaping) and construction works on the Compound. The Mechanical Engineer Assistant provides direct support to the Chief of FMTS in relation to his/her responsibilities as Manager .Within delegated authority, the incumbent will be responsible for the following duties:
•Supervises and coordinates activities concerning planning and scheduling for maintenance and repair activities of Mechanical systems infrastructure and equipment to ensure planned and preventive maintenance is carried out, equipment are kept in good working conditions, documentation of maintenance activities.
•Supervises and coordinates activities concerning projects for Mechanical installations, systems, and relevant equipment.
•Performs project management activities coordinating construction and alteration works to ensure that the quality of contractors’ services is in accordance with set terms and conditions, codes, and standards as well as health and safety rules and regulations and environmental standards.
•Performs activities related to commissioning of engineering works, including periodical and final inspection.
•Updates Supervisors/Managers periodically on projects and maintenance activities status.
PLANING AND DESIGN:
•Applies commonly used engineering calculations, practices and precedents for projects related to design, construction, upgrade, or repair of mechanical systems infrastructure and equipment.
•Carries out site visits and technical assessments and prototype inspections.
•Analyzes project proposals to assess technical feasibility and resources estimation.
•Prepares technical specifications, construction drawings, bills of quantity and cost estimates for bidding packages.
•Review existing mechanical services installations in the compound and propose any improvements that may be required for optimal performance and monitoring.
DATA COLLECTION AND COST ANALYSIS:
•Provides specialized support in carrying out technical assessments of existing mechanical systems infrastructure and equipment.
•Assists the supervisor in preparing draft proposals for construction and alteration work including preparation of construction drawings, technical specifications, bills of quantity and cost estimates.
•Participates in technical review of offers submitted and studies drawings and sketches for review and discussion to determine extent of work required; presents alternatives as solution of problems. Accompanies all contractors to job locations, clarifies drawings and specifications after contract has been awarded to successful contractor.
PROCESS AND STANDARDIZATION:
•Reviews and evaluates technical offers.
•Participates in the preparation of cost estimates for biennial budget and acquisition plan related to the Unit/Section accounts with focus on mechanical Systems and equipment.
•Suggests ways to institute control and methods to improve energy infrastructure and services to reduce cost and environmental footprint for the United Nations.
•Performs other duties as required.
CompetenciesPROFESSIONALISM: Knowledge of rules and regulations pertaining to mechanical systems and energy infrastructure planning, design and management, construction, and relevant industry codes and standards, including environmental standards. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
PLANING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
EducationCompletion of high school diploma or equivalent is required. Supplementary training in higher National diploma from a recognized Technical Institute in mechanical engineering or equivalent is desirable. Areas of qualification to include Refrigeration and air conditioning, fluid mechanics, measurements and instrumentation and heat transfer.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST.
The GGST is administered to applicants when required before the administration of a written assessment and/or interview.
Work ExperienceA minimum of seven (7) years of work experience in mechanical engineering, or building management with focus on Ventilation and Air Conditioning (VAC) Systems or related area is required.
A minimum of three (3) years work experience in design or maintenance of various server room cooling systems is required.
Work experience in using Microsoft Office applications (Word, Excel, Power Point) is required.
Work experience in using Revit and AutoCAD is desirable.
Registration as a professional with a reputable registration body is desirable.
A minimum of one year working experience in energy infrastructure planning and support is desirable.
LanguagesEnglish and French are the two working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.
AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special NoticeThis position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
Funding against this position is for an initial period of one year. Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred to take-up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Internal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira “Need Help?” link.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
To apply for this job please visit careers.un.org.